Privacy Policy

Effective Date: 19 June 2025

Last Updated: 19 June 2025

This Privacy Policy explains how Novulex Legal Consultants FZE (“Novulex”, “we”, “us” or “our”) collects, uses, discloses, transfers, and protects Personal Data collected through the use of our website at www.novulex.com (“Website”), or in connection with our services. By accessing and using this Website, you agree to the terms of this Privacy Policy as well as the User Terms.

“Personal Data” means any information relating to an identified or identifiable natural person. This includes information that can directly identify you (such as your name or email address) or indirectly identify you when combined with other data (such as your IP address, device ID, or job title).

We are committed to respecting your privacy and protecting your Personal Data. This Privacy Policy is intended to ensure transparency around how we handle Personal Data and to inform you of your rights in accordance with Federal Decree Law No. 45 of 2021 Concerning the Protection of Personal Data in the United Arab Emirates (UAE) and, where applicable, the General Data Protection Regulation (EU) 2016/679 (GDPR).

Scope

This Privacy Policy applies to all individuals interacting with Novulex, including but not limited to:

Clients and prospective clients
Users of the Website
Job applicants
Event participants
Newsletter subscribers
Professional and business contacts

It should be read together with our Website Terms of Use and any other legal notices published on the Website.

Personal Data We Collect

We may collect Personal Data in a variety of ways, including directly from you and automatically through your interaction with our Website.

Information you provide to us includes your name, contact details, professional or employment-related information, and any other information you voluntarily provide when filling in forms, contacting us, or subscribing to updates.

Automatically collected data may include technical and usage data such as your IP address, browser type, device details, website interactions, and referral URLs. We use cookies and other tracking technologies to facilitate these purposes. None of this data, by itself, directly identifies you, unless combined with other data.

We do not intentionally collect special category or sensitive Personal Data through our Website unless specifically required in connection with recruitment or legal service engagements and with your express consent or as required by law.

Purposes and Legal Basis for Processing

Your Personal Data may be processed for the following purposes:

To provide legal and consultancy services
To manage our professional relationship with you
To respond to inquiries and communicate with you
To process and manage subscriptions to updates or newsletters
To send promotional or informational content with your consent
To manage recruitment applications and evaluate candidates
To monitor Website performance, security, and user experience
To comply with legal, regulatory, and contractual obligations

Where applicable, we rely on one or more of the following lawful bases:

Your consent
The performance of a contract or pre-contractual steps
Compliance with legal obligations
Our legitimate interests in operating our business, unless overridden by your rights

Cookies and Tracking Technologies

We use cookies and similar technologies to enhance the user experience and analyse Website traffic. These may include:

Essential cookies: Enable core website functions like security and navigation
Analytics cookies: Help us understand how users interact with the Website

Cookies may collect technical and usage data, but do not directly identify you unless combined with other data.

You may adjust your browser settings to manage or disable cookies. Note that certain features may not function properly if cookies are disabled.

Cross-Border Transfers

We may transfer Personal Data to jurisdictions outside the UAE or the European Union. When doing so, we ensure that adequate safeguards are in place, including standard contractual clauses or other legal mechanisms as recognised under UAE law (Art. 22–23) or the GDPR (Chapter V).

Disclosure of Personal Data

We do not sell your Personal Data. However, we may share your data with trusted third parties under appropriate confidentiality and data protection obligations, including:

Our service providers, such as IT or cloud storage providers
Professional advisers, such as legal, accounting, or compliance consultants
Regulatory or governmental authorities, if required by law
Partners or co-hosts of events or webinars (with your knowledge)

In the event of a business reorganisation, merger, or acquisition, your Personal Data may be disclosed or transferred as part of that transaction.

Data Retention

We retain Personal Data only as long as necessary to fulfil the purposes for which it was collected, including legal, regulatory, tax, accounting, or reporting requirements. We may retain data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation.

Your Rights

Depending on your jurisdiction, you have certain rights over your Personal Data. These include:

The right to access your Personal Data and obtain information about how it is processed
The right to correct inaccurate or incomplete data
The right to request erasure of your data where lawful grounds apply
The right to object to or restrict processing
The right to withdraw consent at any time (where processing is based on consent)
The right to data portability (where technically feasible)
The right to file a complaint with a data protection authority (such as the UAE Data Office or an EU supervisory authority)

You can exercise your rights by contacting us at privacy@novulex.com.

Visitors from the EU/EEA and UK

If you are located in the EU, EEA or UK, we process your Personal Data in compliance with the GDPR. We ensure that data transfers outside these regions are subject to adequate protection measures. You may contact us to exercise your rights or lodge a complaint with your local supervisory authority.

Recruitment and Job Applicants

If you apply for a position with Novulex, we collect Personal Data necessary to assess your application. We process this data solely for recruitment purposes and retain it only as long as necessary for that purpose. Sensitive data will only be collected if required by law and with your consent.

Data Security

We have implemented appropriate technical and organisational measures to safeguard your Personal Data from loss, misuse, unauthorised access, alteration, or disclosure. These include access controls, encryption, and periodic risk assessments.

Links to Third-Party Sites

Our Website may contain links to other websites. We are not responsible for the privacy practices or content of third-party sites. You should read their privacy policies separately.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last Updated” date. Where required, we will notify you directly of significant changes.

If you have any questions, requests, or concerns regarding this Privacy Policy or our data practices, please contact:

privacy@novulex.com